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ordinance-xxxvii

Ordinance XXXVII: Conduct of Business and Conflicts of Interest

 

Ordinance XXXVII: Conduct of Business and Conflicts of Interest 

This Ordinance is designed to procure that decisions within the College are made solely in 
the interests of the College, free from suspicion of any conflicting interest or divided loyalty. The Ordinance applies in particular to ‘charity trustees’, i.e. members of the Council and any others who have the general management of separate trust funds, who effect disbursements of money or other assets that the College holds in trust. The spirit of the ordinance should be respected by all those with power to elect or appoint persons whose emoluments are fixed by the Council or to propose awards or disbursements to be made by the Council. 

A ‘conflicting interest’ is not necessarily financial, but includes any relationship which 
might generate a sense of loyalty to a person or body other than the College, e.g. a trusteeship or other major role in a charity, affiliation to a body designed to promote a particular purpose, or a family or other close relationship with any proposed appointee or beneficiary. 

  1. A member of the Council or any committee or board of trustees who has any conflicting interest in a matter to be discussed must, unless the matter is excepted under section 2 below, after declaring the interest, withdraw from the discussion and refrain from taking part in any vote. If the interest is a non-pecuniary one, e.g. that of a trustee of a separate trust, the Council, committee or board may, by recorded vote (not including the vote of the member concerned), disapply this provision in a particular case.
  2. Business excepted from section 1 above includes general review of College stipends or other benefits such as housing allowances or health insurance, appointments to unpaid positions in the College, and grants to the University (as opposed to a benefit to a particular Faculty, Department, or other University institution with which the member is closely associated). Where a position is held by only one person, the remuneration is not excepted business.
  3. Members of the Council and other charity trustees within the College must register their interests on a form kept by the Secretary of the Council and must keep the register up-to-date. The form calls for declarations of the following:
    1. position in the University
    2. paid office within the College of which one is sole holder
    3. directorship of, or over ten-percent shareholding in, companies other than subsidiaries wholly owned by the College
    4. trusteeship of a trust not managed by the College
    5. membership of other academic societies or institutions
    6. governorships of schools
    7. major involvement in local or national charities
    8. financial or family connection with tenants of College properties or others with whom the College does business
    9. financial or family connection with any other Fellow or member of the College Staff.

The Secretary of the Council should also be notified of any gift(s) of value above £150 received from a relevant third party.

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